Old files stored in a rack

How Franklin County Municipal Court went digital creating efficiencies

Franklin County Municipal Court (FCMC) is Ohio’s largest municipal court based on the volume of cases processed.They had over 45 million documents were stored in 30,000 perishable boxes in storage. With no real backup of records, the risk of losing critical case documents in a disaster was high. Eventually, the sheer weight of the paper caused the floor to buckle, leading to the fire marshall declaring it a hazard.

The Clerk of the Franklin County Municipal Court sought 3SG Plus’ services to address these problems. Digitizing 45 million documents can be challenging without a seamless process. 3SG Plus’ expertise in document management helped to devise a plan that would minimize risks, increase productivity and deliver a scalable solution in a timely manner.

“3SG Plus’ proven service made digitizing more than 45 million paper records, less daunting,” said Franklin County Municipal Court Clerk Lori M. Tyack. “The team’s expertise was evident in its seamless execution of the project, making storage and retrieval easier.”

Read the full Franklin County case study here >>

4 Ways Franklin County Benefited by Eliminating Paper

Elimination of Fire Hazard The elimination of over 45 million paper records addressed the immediate fire hazard and also ensured the risk of loss in a natural or man-made disaster was mitigated.

Productivity Gain The biggest benefit of this project was the productivity gain for court employees. They were able to retrieve the desired case documents, rapidly and with ease. By converting the paper documents to electronic formats, employees saved time and energy.

Increased Collaboration This also allowed more than one court employee to be able to retrieve a case file, in a way that physical documents in a box never could. This resulted in a more efficient process and helped employees collaborate better.

Cost Savings The need for the significant storage space that 45 million records took was obviated. This resulted in cost savings from both the space and productivity gains.

Read the full Franklin County case study here >>